PROTOCOLS GUIDING THE REOPENING OF THE UNIVERSITY TO FINAL YEAR STUDENTS
Pursuant to the President of the Republic’s directive to reopen educational institutions to final year students, the University will be receiving final year undergraduate and graduate students back to campus from June 15, 2020.
In order to minimise the risk of COVID-19 transmission, the following protocols have been put in place to receive students who wish to relocate to campus to complete their online examinations, and those who could not participate in the earlier arrangements to complete their lessons for the 2nd semester of the 2019/2020 academic year:
1. Students are required to fill and sign off on the following forms (available here https://sts.ug.edu.gh), preferably before they return to campus:
a. COVID-19 Screening Questionnaire;
b. Infection Prevention and Control Agreement;
c. Student Hall/Hostel Residence Consent & Waiver Form.
Students will need to show evidence of having signed off on all three (3) forms, before the admission process into halls/hostels of residence can begin. Students who had permission to remain in residence are also expected to fill and sign off these forms.
2. Non-resident final year students who wish to relocate to campus will be required to pay a Residential Facility User Fee of Three Ghana cedis per day (GHS3/day). This fee is applicable to the traditional halls of residence. Non-resident students who are interested in taking up residency should go to the Hall they wish to be accommodated to go through the necessary application procedures. Such non-resident students are also required to fill and sign off on the above-mentioned forms.
3. Students who move into residence will be bound by prescribed hygiene and safety protocols. They are expected to move in with at least, three (3) reusable face masks (or sufficient quantities of disposable masks) and alcohol-based hand sanitisers for their personal use.
In order to minimise transmission of COVID-19 from student to student and from persons external to the University community, students will not be permitted to entertain visitors in their rooms or within the halls/hostels of residence.
Students should note that while on campus, lectures will be delivered online by mainly using the Sakai LMS. While computer laboratories at UGCS and other Units will be made available for their use, students are encouraged, if they have the means, to come along with appropriate electronic devices that will facilitate the teaching and learning process.
The Academic Affairs Directorate will issue further communication on registration and other academic procedures for students who wish to sign up for the make-up lessons and the examinations which will follow. Students, whether on or off campus, will continue to be bound by regulations and procedures applicable to Junior Members.
While University Management takes steps to ensure a safe living and work/study environment, I urge all students, who move into residence, to take note of the above arrangements so that we can together create a safe and healthy environment, as we continue to pursue our education.
Prof. Nana Aba Appiah Amfo
Pro Vice-Chancellor, ASA